Engineering Coordinator – (in English)

Engineering Coordinator is responsible for providing a full range of secretarial and administrative support activities for the Engineering department to ensure a high level of coordination amongst other departments and Engineering sections.

HOTEL INDONESIA KEMPINSKI JAKARTA

Hotel Indonesia Kempinski Jakarta is located next to the iconic Bundaran HI (Hotel Indonesia Roundabout) fountain at the heart of the city’s main shopping, business and lifestyle district. Its 289 rooms and suites offer grand views of Jakarta city, and the hotel boasts an array of amenities that caters to conventions and weddings as well as a broad collection of restaurants and bars. Integrated with the Grand Indonesia Shopping Town, Hotel Indonesia Kempinski Jakarta also offers unmatched convenience for all its guests. 

Key Responsibilities:

• Organizes daily incoming correspondence, making preliminary assessment and handles/ responds as appropriate. 
• Answers and screens all incoming telephone calls and visitors to DOE, provides/ receives information or refers the matters to the proper persons to handle. 
• Keeps DOE calendar constantly updated to facilitate appointment and meeting schedules. 
• Functions as an administrative link between and among all sessions of Engineering to ensure that all parties receive the relevant information. 
• Arranges for various meetings for DOE, taking meeting minutes when required. Prepare correspondence documents for the meetings. 
• Provide adequate supplies of stationary and ensures that the following forms are used and kept updated at all times:

1. Timesheets
2. Purchase orders
3. Travel authorizations for business trips
4. Absenteeism, Holiday and sick leave
5. Expense forms

• Maintain and update inventory: control of all gifts and giveaways. 
• Maintain an up-to-date operating manual of the department, including policies and procedures, rules and regulations.
• Ensure the strict confidentiality of information passing through the office. 
• To take on tasks delegated by DOE. 
• Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.